Winchmore Folk Dance Club (WFDC) holds the names, addresses, phone numbers, email addresses (where applicable) and subscription records of its members and associate members on a password protected spreadsheet.
WFDC holds this information on a lawful basis of consent as it is provided by these individuals. It will be used solely to provide information about events relating to club activities.
WFDC undertakes never to share personal details without prior consent, unless required to do so by law. Anyone may access, alter or withdraw their individual details at any time. The data is held securely by the Treasurer. Both the Club Secretary and Assistant Secretary will have access to some of this information in order to successfully carry out their duties.
WFDC will retain this information for one year from the time the individual ceases to attend the club before deletion, unless an earlier date for this information to be deleted is requested by you in writing to the Treasurer. The database will be reviewed annually.
Visitors are required to give their names on an attendance sheet to conform to our fire safety policy. This information will be retained for up to three months before being destroyed.
The Treasurer keeps records of names and subscriptions throughout one financial year, after which time this information will be deleted.
The Secretary holds contact details of visiting callers, musicians, and officials from neighbouring folk clubs on separate password-secured databases. The Assistant Secretary holds contact details of publications relating to folk dancing, for the purposes of advertising, on a separate secure database. Where photos which showcase club activities are displayed on social media, WFDC will ask for verbal consent beforehand. Written consent will be requested before publication of a photo featuring one or two individuals only. No names or personal details will be shared. Customers’ Data may also be collected on our behalf through our use of the Weebly platform to host our website. This information is collected via website cookies. Customers’ Data may include: Device Information. Information about your device, including hardware model, operating system and version, device name, unique device identifier, mobile network information, and information about the device’s interaction with our services. Identification Information. Your name; email address; mailing address; phone number; or other historical, and contact information. Use Information. Information about how you interact with using our services, including access time, “log-in” and “log-out” information, browser type and language, country and language setting on your device, IP address, the domain name of your internet service provider, other attributes about your browser, mobile device and operating system, features your uses, and the date and time of use of the services. Other Information. Information that you voluntarily provide which might include survey responses; suggestions for improvements; or any other actions performed when using the WFDC website.
This privacy policy is to be reviewed annually.
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